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Microsoft Planner Alternative: 6 Best Tools in 2024
8 min. read
Updated onAugust 6, 2024
updated onAugust 6, 2024
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Looking for a decentMicrosoft Planneralternative? If you’re finding Planner short of features or challenging to operate, I have a few suggestions.
These drawbacks can slow down your personal or professional productivity. So, it’s time to check out other options!
6 Best Microsoft Planner Alternatives
Microsoft To Do– Best for Microsoft 365 Workspace
Microsoft To Do is a great replacement for the Planner app within the Microsoft 365 workspace environment. It lets you create and maintain a list of tasks and sub-steps inGridor List view. You can:
Additionally, youcan’t share your tasks with someone or invite a collaboratorto work with you on small projects inTo Do. Therefore, it’ssuitable for highly sensitive lists and tasksthat you don’t want to share with someone accidentally.
Pricing:Freely available for Microsoft 365 subscriptions.
Get Microsoft To Do
Google Tasks– Best for Google Workspace
Do youprimarily use Google Workspaceand you’re looking for apps like Microsoft Planner? Google Tasks is available as a web app or integration for Google Email, Google Calendar, Google Assistant, Google Docs, Google Chat, and Google Drive.
If you’re logged in to multiple devices using the same Google Account, thetasks will sync and update automatically. Besides creating multiple lists, you can also add sub-tasks.
A regular task can containdates, details, sub-tasks, and mentionsin Google Chats. Using Google Chat Spaces and Google Docs, you can also assign tasks to collaborators in the same Workspace domain.
Pricing:Free for all Google Workspace users.
Get Google Tasks
Apple Reminders– Best for Apple Devices
Apple Reminders is the default task management app for most Apple devices. It’s a simple to-do app forquick note-taking, task generation, sub-task management, and reminders.Additionally, itsyncs automaticallywith the Apple ID so you’ll regularly receive task updates.
It comes with the default task lists, likeToday, Scheduled, All, Flagged, and Completed. You can add more under the My Lists section. You can also use the New Reminder button for new tasks.
Pricing:Free for all Apple ID users and iCloud subscribers.
Get Reminders
Notion– Best for Database-Based Task Management
Notion resembles Microsoft Planner in many ways but is a better project management app overall. It’s actuallya relational database toolin the backend of the visual user interface. Therefore, you can customize its views for various use cases, like:
To update the status of a task in a project, you can just drag and drop the task card on sections, likeAssigned,In Progress,Bottleneck,Done, and so on. Besides theBoard view, you can also selectBy assignee,Timeline(similar to a Gantt Chart),Mine,Calendar,Gallery(shows previews of attachments), andAll tasks.
To look into individual tasks and sub-tasks, you can switch to theBy project viewas well.
All the projects and boards are shareable with advanced features, likeaccess control, edit control, attachment restrictions,etc.
Pricing:A basic plan with workspace shareability is free for all. The Plus plan starts at$10 per user/month.
Get Notion
Trello– Best for Task Management Templates
Trello is aboard or card-based task management appthat closely resembles Planner. However, it packs more features so you can manage complex projects seamlessly. The primary Trello dashboard contains all the workspaces. One workspace can contain multiple task lists.
From here, you can also navigate to free templates for professional projects, likeNew Hire Onboarding,Design Project,Kanban Template, and more.
Once you’re inside a task board, you can see the classic Kanban-style list. You can create exactly four task lists as suggested by the original Kanban board theory. These lists could beNew Tasks,Doing,In Review, andDone, but you can also create more. The headers signify the statuses of the tasks.
You can also change the view of task lists toTable,Calendar,Timeline,Dashboard, andMap. Furthermore, you can access files and documents by using quick links for task boards, likeGoogle Drive,Confluence, andPower-Ups. Moreover, you can use theAutomationfeature to set up rule-based automation, email reports, and custom board buttons.
Pricing:The basic subscription tier is the Free plan, which is free forever. Paid subscriptions start from$6 per user/month.
Get Trello
Todoist– Best for Third-Party Integrations
Todoist is another viable Microsoft Planner alternative. With it, you can use most moderate to advanced-level features without going through a steep learning curve. Best of all, it also includescustom task actions, quick task organization into projects, task integrations for automation, etc.
The user interface is very minimalistic, just like on Planner. The sidebar contains most functional items likeAdd task,Add project,Filters & Labels,Today, andInbox. You can also use the Search option to look up specific tasks and sub-tasks.
Moreover, you can useBoardview for project tasks, together withListandCalendar.
Pricing:TheBeginnerplan is free forever. If you wish to use advanced productivity features, upgrade toPro for $5 per user/month.
Get Todoist
How I Chose the Best Microsoft Planner Alternative
While making my list, I considered the following factors:
Summary
So, now you’re much closer to finding the ideal Microsoft Planner alternative.
You should try the above apps in their free trial period to see if they meet your requirements. If they do, you can go for a freemium or paid subscription.
Feel free to share your thoughts and suggestions in the comments below!
More about the topics:Microsoft 365,Microsoft Planner,Office 365
Vlad Turiceanu
Windows Editor
Passionate about technology,Windows, and everything that has a power button, he spent most of his time developing new skills and learning more about the tech world.
Coming from a solid background in PC building and software development, with a complete expertise in touch-based devices, he is constantly keeping an eye out for the latest and greatest!
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Vlad Turiceanu
Windows Editor
Coming from a solid background in PC building and software development, he’s a Windows 11 Privacy & Security expert.
