Microsoft 365 apps will now let you create accessible PDFs

To access the feature, you need the latest version of Microsoft 365

4 min. read

Published onMay 17, 2024

published onMay 17, 2024

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Many of us use PDFs to distribute content, as they ensure that the content stays in format. In addition, PDFs are universally compatible, secure, and platform-independent.

In a recent development, Microsoft now lets you create accessible PDFs with the inbuilt checkers and tagging in Word, PowerPoint and Excel.

You no longer have to click Print to PDF and then select Save as PDF to save the files on your computer.

Moreover, this will be helpful for people with disabilities as they depend on accessible PDFs to consume content. And, with 1 billion people in the world with disabilities, making content accessible should not be just a requirement but a mandatory practice.

Microsoft 365 provides various features to make accessible content creation simple with the Office applications. This is how:

Once you are done with your content, you can choose Save or Export as PDF option to ensure it is accessible.

However, it is advised not to select the Print as PDF option as it will not produce an accessible PDF. Moreover, if there are accessibility issues in the content in Excel, Word, and PowerPoint for Windows, you will get a notification alerting you about the same.

Apart from these, here are the other PDF accessibility improvements in Microsoft 365:

Recent improvements to PDF accessibility in Word, Excel, and PowerPoint include:

To access these features, you need to have the latest version of Microsoft 365. What do you think about these improvements? Share your opinions with our readers in the comments section below.

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