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How To Make an Attendance Sheet in Excel - Novice-friendly Guide
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Published onAugust 7, 2024
published onAugust 7, 2024
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Want to learn how to make an attendance sheet in Excel for school or work purposes?
If you’re looking to upgrade your attendance tracking process,Microsoft Excelis a great choice. It allows you to store spreadsheets offline and online.
Below, I’ve explained methods to create a tracking sheet usingmanual, script, and template-based approaches. You can pick the one that suits you the most!
How To Make an Attendance Sheet in Excel Manually
Follow these steps in the order they appear in:
Create the Necessary Columns and Rows and Enter the Data
Implement Data Validation Rules
In this step, you’ll use the Excel Data Validation tool to restrict the type of content that you can add to the attendance sheet. Here’s how:
At this stage, you’ll also need to enter the minimum working hours required for a full workday in theStandard Hourscolumn.
To accomplish this, select the entire column below the header and select theTimeformatting from theNumberdrop-down menu of theHometab.
You can now enter the workday hours, like08:00in one cell, and copy the value in all the rows below the column.
Select all cells except the column header again, pressCtrl+1, and select the[h]:mm:sscustom number formatting code. ClickOKto apply the formatting style.
This will transform the08:00:00 AMformat of working hour value to a8:00:00format.
Enter Formulas To Calculate Totals
Now, you’ll learn which formulas to use and the syntaxes to automatically calculate working hours, overtime, etc.
So far, the attendance sheet should look like the one shown below:
Replicate the Worksheet
Share the Worksheet With the Team
You’ve successfully created an attendance sheet in Excel.
For offline sharing, put the Excel workbook in a shared drive. Now, all the employees with access to the shared drive, can open and mark their attendance in the workbook.
For online sharing, upload the Excel workbook to yourOneDrive account.
Create a shareable link for the document. Then, email the link to all employees who need to mark their attendance.
How To Make an Attendance Sheet in Excel Using Excel VBA
Find below a simple Excel VBA script to create an attendance sheet:
Here are some tips on how to use this Excel attendance sheet effectively:
How To Make an Attendance Sheet in Excel With Templates
If you’re okay starting off from a ready-to-use template, I recommend these options:
Summary
So, now you know how to make an attendance sheet in Excel in three different ways.
Comment below to let us know which method you like the most.
Additionally, if you wish to learn more Excel skills, you can check outunlocking grayed-out menus,resetting Excel to default settings,fixing #VALUE! error, andfixing Excel’s sharing violation error.
More about the topics:Microsoft 365,Microsoft Excel,Microsoft Office
Vlad Turiceanu
Windows Editor
Passionate about technology,Windows, and everything that has a power button, he spent most of his time developing new skills and learning more about the tech world.
Coming from a solid background in PC building and software development, with a complete expertise in touch-based devices, he is constantly keeping an eye out for the latest and greatest!
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Vlad Turiceanu
Windows Editor
Coming from a solid background in PC building and software development, he’s a Windows 11 Privacy & Security expert.
